• Maintains a database of prospective volunteers for future events and promotions as well as any information needed to perform volunteer tasks.
• Stores all pertinent information including volunteer name, address, telephone number, availability, shift preferences and one or more job preferences.
• A Preferences Report, which lists those individuals and/or groups who most closely match the project needs, aids in the search for prospective volunteers.
• An Availability Report generates a list of volunteers who have indicated they would be available for a specific project which includes the work date, shift, and job so it can be used to schedule the volunteers.
• Retains a work record (similar to a pledge record) for each time the volunteer is available and/or each time the volunteer has worked.
• Stores information on volunteer accounts within the same database as other Allegiance systems. Therefore, if used with the Fundraising System, all Fundraising System features are available for the Volunteer System.
• Segments and classifies volunteers by the specific project, job, time available, departmental jurisdiction and completion date of projects and jobs.
• Displays multiple work records for each volunteer.
• Generates an Activity Summary Report, which shows the number of volunteers and the number of hours worked for each job.
• Prints management reports by date range for single projects or all projects, detailing the jobs and job levels.
• Allows user to assign hourly rates to jobs so that the value of volunteer labor can be calculated.
• Reduces the need to retrain personnel since data entry of volunteer hours is similar to keying cash on pledges.
• Downloads information that can be incorporated into the text of personalized letters.
• Provides a means for contacting select volunteers via mail or email, to request their availability to work, confirm their projected work dates/times or acknowledge their work.
• The Work Roster/Confirmation Report generates a list of volunteers confirmed to work on a specific project by date and shift which can be used as a time sheet to record the number of volunteers and the hours worked for each shift .
• Management Reports generates lists of volunteers, the jobs performed and the total number of hours worked.
  
  

Allegiance Systems
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