Allegiance Auction Fundraising Software helps you take care of all aspects of your auction, from telemarketing to solicit donations through creating lots, scheduling, donor bid entry, invoicing, thank you notes and tax receipts. It tracks everything related to the primary elements involved: donors, items and buyers. And when it’s over, you’ll be able to analyze the data from all three elements, figure out what worked and what didn’t and do an even better job next time
Getting Ready for Auction
Before you can have an auction, you must have items, and to get items, you must have donors. Allegiance gives you the tools to contact and track donors, prospective donors and past donors. Download as much information as you need from previous auctions to support efficient telephone solicitations. Downloads can include performance history so you can reduce asks for poorly performing items and increase asks for more popular and over-value items. As items are donated you can easily track of the quantity, type of item, description, market value, minimum bid, delivery scheduling and warehouse data.
Automated Lot Generation, Item Packaging and On-Air Production
Allegiance reduces manual labor significantly by automatically creating lots, assigning lot numbers, storing scripts and tracking board placement information while giving you the flexibility to manually enter and modify lots on demand.
The software streamlines and simplifies tracking and scheduling of items, lots and boards – before during and after an auction. Schedule and re-schedule unsold lots with ease and download and print physical warehouse inventory lists.
Bid Entry and Payment Processing
Retain control over bid data entry while benefiting from automated record updating and extensive search criteria for locating returning buyers, reducing both data entry time and duplicate account creation. If a buyer has an open invoice, the new lot is added to it automatically, reducing paperwork and collection costs. Online bids are easily imported. without manual data entry.
Seal the deal with advanced functionality that gives you all the information you need to get purchased items into buyers’ hands and dollars into yours. Allegiance software auction systems help you match sold items with the right buyers. Access invoices from your screen for pick up and pay buyers, and automatically print the invoice when you enter the payment. Automatic credit card processing speeds fulfillment.
After the Auction
After the public work is done, Allegiance keeps back office functions running smoothly. Send thank yous and donation tax receipts to donors informing them about details regarding the sale of their donated item, send tax receipts to buyers who pay amounts over the fair market value, automatically un-confirm items that were not picked up and recycle them to the next highest bidder.
Auction Reporting and Analysis
Your donors, buyers and station need the best, most accurate and comprehensive information possible.
Allegiance allows you to:
- View how many of an item sold, who bought them, the average price, and the return on value.
- Look up a buyer and see everything the buyer purchased, the entire invoice, the over/under market value and the invoice history information.
- Provide donors with accurate lists of each purchased item and the bid price.
Using reports can help improve auction performance by showing under-performing items to eliminate from the next auction, and where to increase solicitation of popular and high value items. Download any report to a spreadsheet and chart/graph for easy analysis or presentations.